Executive Assistant to President and CEO

Hiring: Executive Assistant to President and CEO

Hours: 8 am-4pm, Monday - Friday

Location: Newburyport, MA 

Salary: $70k-72k annually

 

Benefits:

*Eligible starting the first day of employment*

  • Medical, Dental, Vison
  • Flex Spend Account
  • Short & Long Term Disability
  • Life Insurance
  • 403b Plans
  • Up to 140+ hours of PTO available (must be eligible)
  • Sign On bonus
  • Tuition Reimbursement

 

Job Summary:

The Executive Assistant provides advanced administrative and clerical support, Front Desk Reception coverage, as well as project assignments for the President & CEO. Performs a broad range of administrative tasks involving sensitivity and discretion. Interacts with all organizational levels. Exercises independent judgment and confidentiality in the performance of all work responsibilities.

 

Responsibilities:

·         Working on a one-on-one basis with the President & CEO, prepares and distributes written correspondence and internal documents to include: memos, letters, grant requests, and other documents, as requested

·         Assist Leadership team with needed process/project/clerical support

·         Maintains up-to-date internal and external databases of contacts, mailing and distribution lists

·         Designs and prepares complex documents, spreadsheets, charts

·         Schedules and organizes internal and external meetings to include contact with meeting participants, confirmation of schedules, etc., invitation distribution, arrangement of refreshments and/or special equipment

·         Attends Board and Leadership meetings as required, and takes and distributes meeting minutes

·         Creates, posts and distributes employee communication material, as directed by the President & CEO

·         Updates and maintains correspondence and technical support, associated with the company website, Facebook, and related portals. Ability to make independent decisions on content.

·         Effectively interacts and communicates with the Turning Point, Inc. Board of Directors, management, employees, vendors and other external contacts

·         Coordinates and manages company and Board events including finding a location, catering, preparing materials, enlisting help, and securing donations.  Attends the events to provide support for a successful event

·         Responsible for developing and executing fundraising strategies and events to support our organization’s goals

·         Manages multiple projects with minimum supervision; exercises an appropriate level of judgment on the completion of tasks and follows through on issues in a timely manner

·         Handles a broad range of confidential issues

·         Screens phone calls and voice mails and assists the President & CEO with prioritization of daily deliverables, as required

·         Provides coordination and administrative support for special projects as assigned

·         Additional duties as assigned

 

Requirements:

·         Associate Degree in Business Administration or related field or the equivalent

·         At least (5) five years of administrative assistant experience working with a senior executive in a one-on-one working relationship

·         Advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint as well as Outlook and/or Google email

·         Strong interpersonal, written, and verbal skills

·         Significant attention to detail, follow-through, and organizational skills

·         Ability to work independently with minimal supervision, prioritize and take initiative

·         Demonstrated ability to exercise discretion, confidentiality, and sound judgment in decision making/problem-solving

·         Must be able to work additional hours with some infrequent weekend work, as required for special events and/or projects

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